LISSA By-laws

 

The by-laws of the Library and Information Science Student Association (LISSA) of

Dominican University.

Article I: Name

The name of the governing body is the Library and Information Science Student Association (LISSA), an American Library Association Student Chapter at Dominican University.

Article II: Mission

The mission of LISSA is to enhance the Dominican University School of Information Studies (SOIS) students’ education by: building community, providing experience for professional development, and giving voice to the SOIS student body.

Article III: Objectives

LISSA’s objectives shall be:

  1. Facilitating the networking of SOIS student body.
  2. Providing access to knowledge and information relevant to library and information science.
  3. Promoting involvement in professional activities beyond the classroom including field trips.
  4. Acting as a liaison for and promoting the interests of the student body to the SOIS administration and faculty.
  5. Acting as a liaison for and promoting the interests of the student body to the Dominican University administration.
  6. Acting as a liaison for and promoting the interests of the student body to the Rebecca Crown Library.

Article IV: Membership 

Section 1: Association Membership

All students in the SOIS of Dominican University shall be automatic members of LISSA. Non-SOIS students may express interest in joining by contacting any LISSA Board member or enrolling in the organization via EngageDU, the university-wide website for student groups. It is noted that any and all students may attend LISSA events, including board and committee meetings. The date, time, and place of these events and meetings will be advertised for the students.

  1. A SOIS student is a student who either has been formally accepted for enrollment by the School or is taking at least one (1) SOIS course as an undergraduate.
  2.  

  3. A non-SOIS student is a student who has not been accepted nor applied for enrollment by the School or is an undergraduate who is not taking SOIS courses.

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 Section 2: Board Members

  1. The LISSA Executive Board will consist of three (3) to four (4) executive officers and a varying number of Members-at-Large. The three (3) to four (4) executive officer positions shall consist of: President, Vice-President, and Secretary, and Treasurer. Other offices may be designated by LISSA as desired.
  2.  

  3. Executive Board Member Duties 
    1. The duties of the President shall include:
      1. Calling and chairing meetings;
      2. Committee, Board, and activity oversight;
      3. Appointing (committee leaders) as deemed necessary;
      4. Calling votes and breaking ties in the event of a split vote;
      5. Meeting and discussing proposed ideas with the SOIS faculty liaison and the Dean of SOIS as needed;
      6. Overseeing and responding to letters sent to the LISSA email account or mailbox;
      7. Serving as LISSA’s representative in SOIS faculty meetings and alumni meetings unless unavailable, in which case another Board Member will be appointed.

       

    2. The duties of the Vice-President shall include:
      1. Fulfilling all previous duties listed if the President is not able;
      2. Overseeing LISSA’s online presence which include, but is not limited to, websites, Facebook, and Twitter;
      3. Keeping the LISSA calendar of events current on the website
      4. Serving as LISSA’s representative in SOIS faculty meetings, unless unavailable, in which case another Board Member will be appointed;
      5. Serving as the contact for the Office of Student Involvement and maintaining LISSA’s presence on EngageDU.

       

    3. The duties of the Secretary shall include:
      1. Collecting information and creating meeting agendas;
      2. Recording and posting minutes no later than one (1) week after an official meeting;
      3. Maintaining the formal records of LISSA on file, both online and in paper;
      4. Maintaining a record of the attendance of members at meetings and events;
      5. Serving as LISSA’s representative in SOIS faculty meetings, unless unavailable, in which case another Board Member will be appointed.

       

    4. The duties of the Treasurer shall include:
      1. Serving as the primary caretaker of LISSA funds;
      2. Preparing or managing the yearly budget and keeping records of all LISSA funds;
      3. Representing LISSA at Student Government Association Budget Committee hearings as needed;
      4. Distributing and collecting board and committee members’ expense reimbursement forms and then submitting them to the SOIS Office if that funding avenue is used.

       

    5. The duties of the Members-at-Large shall include:
      1. Serving on committees or as liaisons as appointed;
      2. Supporting the objectives and mission of LISSA in additional ways, as necessary.

       

    6. It is noted that Officers and Members-at-Large may acquire additional responsibilities during the course of their term of service, but these responsibilities shall only be added with the approval of the Board and the consent of the affected Board Member.

    Section 3: Committees

    1. The LISSA Board may form committees, which will be considered part of the board, to address specific issues or projects as needed. The board may also vote to terminate or temporarily retire a committee if it is no longer effective, necessary, or if its duties have come to a logical end.
    2.  

    3. Committees will consist of a Committee Chair and up to four (4) students-at-large. Board members may also participate in committee meetings and functions as needed.

      1. The Committee Chair will serve on the LISSA board as the committee’s liaison, and will be appointed by the LISSA Board. If a committee is needed to be formed immediately, or if the committee suffers a vacancy, the LISSA President may appoint a Committee Chair for the duration of the semester.
      2.  

      3. To join a committee, students-at-large will express interest to the Committee Chair or any LISSA Board member, who will approve or deny their committee membership based on the committee’s needs.

       

    4. Committee meetings will be open to all LISSA members, though committee voting is reserved for only approved committee members.
    5.  

    6. The Committee Chair is responsible for delegating the committee responsibilities to committee members as needed. 
    7.  

    8. The responsibilities of each committee include:
      1. Scheduling committee meetings;
      2. Scheduling committee programs and events;
      3. Planning and implementing committee programs and events;
      4. Promoting committee programs;
      5. Recording committee meeting minutes;
      6. Writing and communicating a report to present at the next LISSA board meeting after each committee meeting;
      7. Recruiting new committee members each semester, as needed;
      8. Contributing to LISSA’s online presence.

    Section 4: Participation and Attendance 

    1. A large portion of the success of LISSA is board and committee contribution and active participation in LISSA meetings, events, committee activities, and projects. Officers, Board members, and committee members are strongly encouraged to attend as many LISSA functions as possible.
    2.  

    3. Since LISSA only has a limited number of meetings per semester it is required that all Board Members attend at least three (3) out of the four (4) monthly board meetings each semester. If any Board Members fail to meet this requirement they will be asked to resign.
    4.  

    5. Committee members’ regular attendance at committee meetings is strongly encouraged. Since it is understood that some committee members may not need to be present at meetings to participate (e.g., writing promotional materials), committee attendance is at the discretion of the Committee Chair and should be communicated to the committee members at the beginning of each semester.

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    Article V:  Elections of Board Members and Filling of Vacancies

    Section 1:  Election Procedures      

    Board elections are to be held every spring semester at a suitable time before final exams. Students wishing to become an elected LISSA Board member shall make their candidacies known to the Board in the weeks prior to elections via a candidate statement. A candidate’s statement should identify which position the student is running for and explain the qualities and leadership experience which would make them a good board member. These statements will be publicized electronically to the SOIS student body by the current LISSA Board. Candidates must have ALA membership or have the intention to obtain ALA membership by the beginning of the term in which they hope to be in office.

    Section 2: Board Size

    A minimum of three (3) Board Members, to fill the officer positions of President, Vice President, and Secretary, is to be maintained. It is recognized as desirable to have in addition to LISSA Board officers a number of Members-at-Large, to better represent SOIS and non-SOIS students, and fulfill the Mission of LISSA. It is also recognized that excessive numbers of members makes a board ineffective and unwieldy. Thus, there will be a maximum of eight (8) Board Members-at-Large, and consequently a maximum of eleven (11) total Board Members. If an officer or needed committee chairperson is not elected, the President must either appoint a student to the position or fill the duties themselves.

    Section 3: Board Terms      

    The LISSA Board Officers will be elected from among the nominees by the SOIS student body through a majority vote.  The elected Board will hold office for one (1) year starting on May 1 and ending on April 30. Elected individuals may serve more than one (1) year provided they are re-elected after their term has expired. If a vacancy occurs among the LISSA Board Officer in the course of a semester, the remaining LISSA Board Officers will hold a special election to fill the vacancy. Board Officers voted in during the special election would have to re-run for office in the next regular election.

    Section 4: Board Resignations      

    Should any Board Member wish to leave the Board at any point that Board Member must either provide the President with a statement expressing the intent to leave and the date at which this will be effective or publicly inform Board Members during a scheduled meeting.

    Article VI: Meetings

    Section 1: Board Meetings

    There will be at least one (1) board meeting a month held during the fall, spring, and summer semesters. Other meetings may be called at the discretion of the President. Any and all students may attend LISSA gatherings, including board meetings. Only SOIS students and Non-SOIS LISSA members who are present at the meetings will be permitted to cast a vote in any vote called for by the LISSA Board, with the exception of non-elected board member appointments.

     Section 2: Committee Meetings

    Active committees are required to have at minimum two (2) scheduled meetings each semester, the details of which will be publicized to the SOIS student body. Meeting schedules, frequency, and format are otherwise at the Committee Chair’s discretion.

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    Article VII: Faculty Liaison

    Section 1: Selection and Term

    One (1) faculty liaison will be selected by the SOIS faculty at the end of each spring semester. Term of service as faculty liaison will include the following fall and spring sessions. If the chosen faculty member is available to the LISSA board during the summer session, his or her participation is appreciated but not required.

    Section 2: Duties      

    The duties of the faculty liaison are:

    1. Sharing professional knowledge as an advisor to the LISSA board.
    2. Communicating LISSA information to the SOIS faculty and staff.
    3. Attending LISSA board meetings whenever possible.

    Section 3: Restrictions

    The faculty liaison shall not direct or impede the actions of the LISSA board.

    Article VIII: Amendments

    These by-laws may be amended at any full meeting of the organization by a majority vote and may be posted for the review of the student body.

    Article IX: Policy

    Section 1:  Non-Discrimination Policy

    As a student organization of Dominican University, LISSA is open to all students per the below non-discrimination policy:

    Dominican University does not discriminate on the basis of race, color, gender, religion, national or ethnic origin, disability, age, marital status or sexual orientation. In addition, Dominican University does not discriminate on the basis of disability, in accordance with section 504 of the Rehabilitation Act of 1973 (http://www.hhs.gov/ocr/504.html). 

    Section 2: Non-Hazing Policy

    As a student organization at Dominican University, LISSA agrees to enforce the school’s hazing policy:

    In accordance with the Dominican philosophy, Dominican University strictly prohibits hazing of any member of the community.

     Hazing is defined as any action taken, or situation created, on or off university premises, whether psychological, physical or emotional; which subjects another person, voluntarily or involuntarily, to discomfort, embarrassment, harassment, intimidation, mistreatment, humiliation or ridicule which may in any fashion compromise his or her inherent dignity as a person.

    Hazing and/or physical mistreatment of any individual is forbidden. Anyone involved in such action is subject to university discipline. All members and prospective members of an organization must be treated in a manner consistent with the educational and ethical mission of the university. Organizations found guilty of participating in hazing may have their recognition revoked, and individuals will be subject to university discipline. 

    Dominican University supports the State of Illinois Hazing Act 720 ILCS 120. Hazing is a Class A misdemeanor, except for hazing that results in death or great bodily harm, which is a Class 4 felony (http://www.legis.state.il.us/legislation/ilcs/ch720/ch720act120.htm).

    REVISION HISTORY

    Revised January 24, 1997

    Revised March 18, 2003

    Revised December 31, 2004

    Revised June 6, 2007

    Revised May 2008

    Revised December 2010

    Revised February 2011

    Revised October 2013

    Revised November 9, 2014

    Revised March 8, 2015

    Revised October 8, 2016

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